Politics, participation and pandemics – growing up under COVID-19
This Privacy Notice explains who we are, the personal data we collect, how we use it, who we share it with, and what your legal rights are.
About the research partnership
- Ecorys is the main organisation responsible for the research study. We are working in partnership with University of Huddersfield, who are our co-applicants..
About the study
- The Nuffield Foundation has awarded a grant to Ecorys and The University of Huddersfield to carry out research with children and young people about their experiences of the Covid-19 pandemic.
- The main aim of the research is to gather qualitative evidence about how children and young people are experiencing, making sense of, and impacted by COVID-19 and their recommendations for policy action.
- For the purposes of data protection legislation, the Nuffield Foundation is the 'data controller' for the personal data processed as part of this evaluation project. The joint data processors are Ecorys and The University of Huddersfield.
What personal data will be processed?
- We will hold a certain amount of young people's personal data so that we can contact them about the research study to arrange for interviews, online meetings, and to share written information about research activities and findings.
- The age range of participants in the research is 14 to 18 years.
- The personal data we will collect includes names, contact details (including email address, phone number), and other essential information provided by young people and the professionals or intermediaries through whom we contact them regarding their living circumstances, health and education, and their personal views.
What is the legal basis for processing your personal data?
- For this evaluation, under the UK Data Protection Act 2018, the legal basis for processing data is 'public task'. Participants can opt to withdraw their consent or amend their data at any time. Refer to the section on 'Your Rights' below.
How will we use any personal data you provide?
- Taking part in the study is voluntary. Any information is given with young people's full and informed consent with attention to their age, maturity and language competencies. Prior written parental consent will be sought from young people who are under 16 years of age at the stage when they join the project.
- We will only securely share personal data within the Project Team, within the data processing arrangements described above. The Project Team includes the Ecorys and University of Huddersfield team members who are carrying out the research.
- We will use personal data and responses solely for research purposes, which will be presented as anonymous research findings and insights in the published reports.
How will we ensure my personal information is secure?
- Our partnership takes its information security responsibilities seriously and takes precautions to ensure that all information is protected from loss, theft or misuse. Security precautions include appropriate physical security of offices and controlled and limited access to computer systems. Our research partners will abide by the security and storage measures determined by Ecorys.
How long will we retain your personal data and identifiable responses?
- We will only retain personal data in a way that can identify participants for as long as is necessary to support the research project and findings. The project is scheduled to close by the end of 2021.
- We will ask for written permission from participants to re-contact them at a future date for a potential follow-up study. In the event that this permission is not given, we will securely dispose of personal data (email addresses, telephone contact details and names). The anonymised research findings will be securely archived.
Your data protection rights
- You have the right to access your personal data within the period that we hold it.
- If you want to contact Ecorys about the data we hold about you, please see our contact details below.
- Providing responses to this study is entirely voluntary and is done so with yourconsent. You have the right to withdraw your consent and to object to our processing of your personal data at any time.
- You also have the right to rectify any incorrect or out-of-date personal data about you which we may hold.
- If you want to exercise your rights, please contact us at the below Ecorys address.
- You have the right to lodge a complaint with the Information Commissioner's Office (ICO), if you have concerns on how we have processed your personal data. You can find details about how to contact the Information Commissioner's Office at https://ico.org.uk/global/contact-us or by sending an email to: [email protected]
Under certain circumstances, you have the right:
- to ask us for access to information about you that we hold
- to have your personal data rectified, if it is inaccurate or incomplete
- to request the deletion or removal of personal data where there is no compelling reason for its continued processing
- to restrict our processing of your personal data (i.e. permitting its storage but no further processing)
- to object to direct marketing (including profiling) and processing for the purposes of scientific/historical research and statistics
- not to be subject to decisions based purely on automated processing where it produces a legal or similarly significant effect on you.
Where will my personal data be held and processed?
- All of your personal data used and collected for this study will be stored by the research partners securely and on servers within the United Kingdom.
How can I contact the researchers about this study and/or my personal data?
Lucy Holloway-Bone – Compliance Manager:
Albert House, Quay Place, 92-93 Edward Street, Birmingham
Further information about your data protection rights appears on the Information Commissioner's website.
You also have the right to raise any concerns with the Information Commissioner's Office
(ICO) via their website.